TERMS and CONDITIONS

Once you register you’ll receive further details on what exactly you need to bring, along with a detailed itinerary and everything you need to know for this trip. Reserve your place here today (15 seats is going to go pretty fast!) and get ready for a great adventure!

By paying your deposit you are agreeing to the following terms and conditions:

Not Included: Transportation (international / domestic) and your transfer fees to/from the local airport where the trip begins, airport transfers to our first night hotel meeting place unless indicated in the itinerary, gratuities unless mentioned in the tour description, any extras not ndicated in the itinerary purchased (drinks, snack bar, phone calls, etc) at the hotel (you will be required to give the hotel a credit card when you check in for any possible extras). Equipment – you must bring your own camera and accessories (e.g., memory cards, tripod, etc.). You will need to get your own travel and health insurance. In some countries you may need to get and pay for a VISA certificate from the country you are entering. (we provide info to help you). You should also check with your doctor before entering a country about any immunizations you may need or update.


Book your trip:
• All reservations should be made in one of the following ways:


WAYS TO PAY:
  • Use any credit card on our the website to send a payment via Paypal button
  • Call with a VISA or MC: Georgia 970-663-7492 local  OR  800-423-7492
  • The program is indivisible, non-refundable and non-transferable.
  •  If you mail a check remember that it may take several days for it to arrive and your trip is not secured until we get a deposit

Westwind
PO Box 866
Loveland, CO 80539 

Rates: Rates are per person in US dollars, based on double occupancy and subject to change without prior notice. Solo travelers may be matched up with same sex roommates / Private rooms are available on some trips but based on availabity and paying a single supplement. Rates are subject to change without notice. 

Restrictions:
• There must be no more than 4 adults per room.
• Children/Young people under 18 must be accompanied by adult at all times.
• No pets are allowed

Minimum of 6 guests required to run most trips / Max of 15 guests on most trips unless stated. If we must cancel this trip all money you sent for this trip will be refunded within 30 days of cancellation. Some trips are blended with people from all over.

Basic Cancellation Policy:
I understand and accept that all group trips and expeditions are non-refundable before the event. If, however, you are unable to attend – and you give us at least 45 days notice – we will be happy to apply your payment toward a future group trip, minus a $100 processing fee. Cancellations with less than 45 days notice may be subject to extra fees. Cancellations made with less than 45 days notice are hard to accommodate because most of our trip expenses have been paid and a replacement is hard to find. If something comes up outside of your control, we do our best but please understand that the chances are slim in recovering the bulk of your fee.

Trip Insurance: If you're worried about cancelling, please purchase trip insurance. I personally like the options at Travelex.


Airlines: DO NOT make your flight reservations until you have written confirmation from us that the trip has enough people to go. Transportation (international / domestic) and your transfer fees to/from the local airport where the trip begins are not included in the trip price as our guests come from all over the world.

Activity Level: Unless otherwise stated in the trip itinerary most of our trips are rated moderate as we may be out and about every day walking, hiking, and other outdoor activities often on uneven terrain, there may be stairs, getting in and out of all kinds of transportation and vehicles, etc. If you have a handicap or mobility issue please advise us before the trip and bring a dedicated person to assist you as the trip leader will be responsible for a group of people and we do not want to jeopardize the ability of other trip members to enjoy their trip.  

Acceptance of Risks: Travel involves a certain degree of risk. Such risks may include amongst others, injury, disease, accident, loss of property, inconvenience, delays, discomfort and since we're human, even death. Please understand that you must accept these potential hazards as part of traveling. Westwind Outdoors will not be liable for any such risks or claims beyond the money paid for the trip. Westwind Outdoors will also not be liable for the consequences of terrorist activity, strikes, industrial action, wars, civil strife, road closures, construction, adverse weather conditions, natural disasters, actions of other participants on the trip or any other untoward occurrences or any uninsured losses of your property. If you are concerned about any of this issues we highly recommend you purchase trip insurance. You might check out www.travelguard.com.


Insurance: You are required to get travel insurance and carry your own health insurance to cover any travel problems you may encounter. 

Add'l Discount: You may qualify for additional discounts on this event if you’ve purchased trips from us in the past.

Trip Cancelled: I understand and acknowledge what might happen in the unlikely event that Westwind Outdoors needs to cancel YOUR trip for any reason... In the event we are forced to cancel your trip for reasons beyond our control (natural disasters/ civil unrest/"force majeure") we will offer you the choice of a refund or an alternative trip. We will accept no liability for any costs incurred by you for anything other than the monies paid to us for the trip.
If we are unable to get enough participants by a certain cutoff date we will refund all the money you have paid us.


Itinerary changes: We reserve the right without penalty to modify, change, substitute to the best of our ability or eliminate part of the itinerary or explorations if it becomes necessary in order to protect the well-being and safety of the travelers. Our trip schedules are always subject to change due to weather, construction, closure or cancellation from vendor, natural disaster, problems out of our control with vendors and suppliers, and other unpredictable events. The primary focus of this group trip is on travel and photography and areas that are good for taking travel photos. While Westwind Outdoors LLC will make every reasonable effort to adhere to our itinerary, it is important to note that the nature of adventure travel and/or photo trips may require changes in travel plans. We reserve the option to try, when possible, to replace the activity with something else of interest but I understand and accept there will be no refunds of any portion of my monies due to changes in itinerary.

Trip Member Responsibilities:  I understand and accept that if I jeopardize the safety or well-being of the group, individual participants, trip vendor, myself or anyone else, that the trip leader will act in the best interests of the group to ensure that the trip runs as smoothly as possible. This action may be due to, but not limited to the following behaviors; excessive use of alcohol or any use or distribution of illegal drugs, use of any prescription drug use that impairs an individual, bullying, verbal, confrontational, physical or sexual abuse/harrasment, words or actions. We also do not allow smoking around the group. We expect consideration of fellow travelers and awareness of the group travel schedule, please do not delay the group for activities and meetups. We also have an "accepting of diversity" policy. Lack of respect in any way for diverse religious, cultural, sexual, racial, ethnic, political, etc. differences is not tolerated. You are 100% responsible for paying for any damages made by an accident to your room, any vehicles we travel in, or any other damage to participants property or vendors property.

Medical: You are 100% responsible for making sure you are fit enough to participate in this group trip. Most of our trips have a good amount of activity involved.  If you have any concerns about your fitness or health please check with your doctor before purchasing this group trip. We will be doing a lot of walking, hiking, etc often on uneven surfaces, there may be stairs to climb, we  may be getting in and out of all sorts of transportation (boats, planes, trucks, vans, buses, etc). and if you are unable to efficiently enter and exit your accomodations or any other activity independently without assistance or causing delays to our schedule and inconvenience to other trip members our trips are not good trips for you. The trip leader has the authority to ask any participant to leave the group without a refund for any reason. Please advise us if you have any dietary restrictions, medical conditions or allergies. We will do the best we can to help make sure you have a safe trip. However Westwind Outdoors LLC will not be liable for any such risks or claims due to diet, health, medical conditions or allergies. Be sure to bring any medications you may need and please advise the trip leader if you are taking any prescription medications, just so we are aware of what is going on with you. 


Roommates: Private rooms are availble on some trips based on availability. Private rooms require a single supplement.
Our prices are based on double occupancy. We will be matching all travelers with a roommate of the same sex. Roommates are expected to treat each other with consideration and respect as well as keep their belongings neat and organized in the bath area and general area to keep peace in the room. In the event that you and your roommate encounter problems or simply cannot get along please contact the trip leader. The trip leader may elect to ask the other trip members if anyone wants to voluntarily switch rooms. If no one wants to switch and if a single room is available (NOTE: Some locations may be small, filled up and/or may not have enough rooms to accomodate the scenario (rooms, tents, cabins, lodges, etc.) you can both pay a single supplement (to be quoted) for all remaining places we stay in, opt to continue to room together or leave the trip with no refund of any monies at your expense. Trip members who switch rooms on their own accord must notify Trip leaders so we know where to contact/reach you at all times.

Regarding Hookups: Love at first sight? Hey, it happens, and here is where it gets complicated. (Yes we actually had to create a policy for this.) Our policy is that if you are consenting adults it is not our business. However, what does concern us are the other original roommate(s) who are affected. The rules are (on a case by case basis): The involved party members may NOT displace their original roommate or place them in an uncomfortable situation in their room. You may not have relations in that original room or the trip leader may ask you to leave the trip. First priority for the original room goes to your original roommate. The party members who want a consenting adult romantic liason must request a different room at their own expense based on availability. They will also be charged for the single supplement of the roommate (for all remaining days on the trip) they are leaving in the case that there are no other available and willing roommates for them. Trip leaders must be notified of any room changes so we know where to contact/reach you at all times.(NOTE: Some locations may be small, filled up and/or may not have enough rooms to accomodate the scenario (rooms, tents, cabins, lodges, etc.) in that case you may choose to leave the trip with no refund of any monies at your expense OR simply wait to meetup after your trip is over.

Immunizations:  You should also check with your doctor before entering a country about any immunizations you may need or update.

Diversity: We also have an "accepting of diversity" policy. Lack of respect in any way for diverse religious, cultural, sexual, racial, ethnic, political, etc. differences is not tolerated. Our policy is simply to "Have respect". The trip leader has the authority to give a warning and then ask any participant to leave the group without a refund.

Language: This is an American based company. Please respect that we speak English and our exceptional local suppliers will speak English or be bilingual in their language. If you are unable to speak English we strongly suggest you travel accompanied by a fluent English speaking/reading/writing translator. Note you will need to be very aware of and not disturb other guests on your trip during translating.

Smoking: We are a non-smoking company. If you feel the need to smoke please do so in private well away from the rest of the group, smoking is not allowed in any of the accomodations or bathrooms, modes of transportation & vehicles at all times.

Emergency Info: We will be sending more information to you about the trip. We will also ask that you provide an emergency contact for us in the event of an unforseen occurance.

Model Release Photography and/or videography: You will be asked to sign a model release during this trip for promotional or commercial use of Westwind Outdoors LLC and their vendors.


Background Check: We reserve the right to perform a background check on any potential guests who want to go on our trips. Westwind Outdoors LLC will do what we can to protect our guests however Westwind Outdoors LLC is not liable for anyone who joins who proves to be dangerous, is a felon, stalker or criminal. You are required to get travel insurance and carry your own health insurance to cover any travel problems you may encounter including dangerous people. The trip leader has the authority to call the police and ask any participant to leave the group without a refund. 

Privacy: Your Privacy is important to us. We will not sell or give your personal information to anyone except vendors we are utilizing for the trip or officials such as police or medical in case of emergencies. If you want another trip member to know your contact info you will have to give it to them.


VISA's: You may need to get and pay for a VISA certificate from any country you are entering. (we provide info to help you). Some countries take several weeks to process these so to get these as soon as you make your flight reservations. DO NOT make your flight reservations until you have written confirmation from us that the trip has enough people to go.



That's it. It's going to be a great trip!